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The Project Support Coordinator provides administrative, financial, and operational support to ensure the effective planning, execution, and reporting of new and ongoing projects. The role has a strong interface with the Finance/Accounts Division and requires a solid bookkeeping background to support accurate financial tracking, reporting, and compliance across projects.

Administer and oversee the day-to-day operational aspects of new and ongoing projects:

• Maintain and monitor project plans, schedules, work hours, budgets, and expenditures
• Track, document, and follow up on decisions made during project meetings to ensure actions are completed
• Coordinate project activities to ensure deadlines and milestones are achieved
• Facilitate project procurement processes, including coordination with suppliers and internal stakeholders

 Draft and prepare:

• Meeting agendas and minutes
• Executive slide decks and presentations
• Project correspondence and documentation
• Coordinate and manage calendars, meetings, and appointments related to projects
• Manage all incoming and outgoing project-related communications
• Create, maintain, and update accurate and comprehensive project (Tender and Handover) documentation, plans, and reports

Support procurement:

•  Create, issue, and track purchase orders
•  Maintain and update project-related changes
•  Prepare and distribute monthly customer and project reports
•  Coordinate delivery with contractors

Reporting and finance responsibilities:

• Invoicing of cash deals (Pastel)
• QC invoicing and related reports (Pastel)
• Intercompany recharges
• Commission reports
• Stock reports
• Project reports
• Track invoices and payments